Board of Directors and staff of the Bella
Vista Townhouse Association (BVTA)
are pleased to have you as a member of our community and the Association. As a townhouse owner, you are automatically a
monthly assessment provides for regular grounds maintenance of BVTA limited common property including
mowing, weedeating, shrub and tree trimming, weed spraying in rock beds, leaf
cleanup and maintenance and operation of facilities and infrastructure.
governed by a seven-member Board of Directors, all of whom are deeded townhouse
owners elected by majority vote of the membership. The Board meets on the third Wednesday of
every month at 9 AM at our 2 Cora Office in Drake Courts and you are encouraged
to attend. During the meeting, Board
members and staff are available to answer questions or address issues that you may
As a resident
of Bella Vista, you are governed by the City and subject to compliance with
City laws and ordinances. As a property
owner, you are a member of the Bella Vista Property Owner's Association and
subject to compliance with BVPOA Covenants and Restrictions in addition to those
of Architectural Control (ACC) and BVTA. For more specific information, please go
online to BVTA's website www.bvth.com , the Property Owner's Association
www.bellavistapoa.com , the City of
Bella Vista www.bellavistacityar.com
, or ACC www.bellavistavillageacc.com.
take some time to read through this policy manual and familiarize yourself with
your responsibilities as a townhouse owner along with BVTA's services and responsibilities to you.
have questions, would like to schedule a time to meet with the Association's General Manager, or would
like to receive "Townhouse Talk", our quarterly e-newsletter, please call the
Townhouse office at 479-855-9328
or email us at firstname.lastname@example.org. Please send mail correspondence to P.O. Box 5301, Bella
Vista, AR 72714. For the latest information and updates,
please visit our website at www.bvth.com.
Your Bella Vista Townhouse Association Board
of Directors & Staff
To find a specific item within the Policy Manual
please use the browsers FIND function (ctrl +F).
Assessments - Owner Obligations
The BVTA is
authorized by Article XII of the By-Laws to collect assessments. Assessments are due the first day of the
month and incur a penalty if not received by the 15th and additional
charges if not received by the 30th. Payment may be made monthly, quarterly,
semi-annually, or annually. Any returned checks are subject to a charge of
$20.00 plus bank fees. Payment coupons, furnished annually, are to be mailed to
the BVTA office. Owners are encouraged to use automatic bank
draft as the method of payment. A form
for initiating auto-pay is available from the BVTA office or online at www.bvth.com.
All current assessment and fee schedules can be obtained from the BVTA office. Additional copies of this policy manual can be
printed online at www.bvth.com or are
available for purchase at the BVTA office
for $5.00 each.
Assessments - Association Obligations
Utilize funds to maintain Limited Common Property as determined by the Board of
Directors and finances available. Grounds maintenance includes,
but is not limited to, mowing, weedeating,
shrub and tree trimming, weed spraying in rock beds, leaf
cleanup and maintenance of facilities and
infrastructure. Please direct all
questions or requests for these services to
the BVTA office.
Maintenance of a blanket liability insurance
policy of $2,000,000.00 on the limited
common property and property insurance on the equipment and
buildings which it owns. Payment of
real estate taxes on the limited common properties, payroll and
income taxes, if any. Payment of utility
bills occurred in
maintaining the limited common properties.
Maintenance of an office with
up to date records of all transactions and expenses
involving townhouse properties. Maintain for
rent, by townhouse occupants, a limited number of golf
Utilities & Other Service Fees
In addition to fees set by the BVTA, you are also responsible for:
cable TV, real estate taxes and dwelling/household insurance.
Wastewater (sewer system) is a separate corporation not connected to the BVTA. Fees are set and collected
Property Owners Association (BVPOA) is a separate corporation not connected to
the BVTA. Besides the POA assessment
this organization provides and collects fees for water service and refuse
pick-up throughout the City.
Please be aware that you are responsible for repair or replacement of all utility lines including the main water and sewer line for your townhouse. Restoring BVTA limited common property damaged or disturbed as a result of utility work is also your responsibility. This includes adequately burying cable TV and telephone lines so they are not cut or damaged by mowers or other equipment.
Grounds Maintenance Services
BVTA primary services of
mowing, weedeating, shrub trimming, weed spraying and leaf cleanup are all
performed on a regular cycle and schedule on a court-by-court basis. We can not and do not notify owners/residents
when these services will be performed, nor can we return, prior to the next
regular cycle, if you don't want service the day we are there. Trees are trimmed so that riding lawn mowers
can cut the grass under the trees. If you don't want the tree trimmed it is
your responsibility to maintain the yard at your expense. If you elect to do your own maintenance the BVTA monthly fee must still be paid in
full. If you request for BVTA not perform any of these services,
please contact the BVTA office and
you will be put on the "Do Not" list for that service for that cycle or the
length of time you request.
Please refrain from asking BVTA employees about other services while they are working, as we maintain a tight schedule and must perform services for all 1,048 townhouses. Instead, please call, email or stop by the office with your questions or requests.
or additions to any landscaping on limited common property including but not limited to
trees, bushes, shrubs, flowers and plants are not permitted
unless approved by the BVTA General Manager.
BVTA will remove
dead shrubs and bushes at the owner's request and may replant up to 5,
no larger than 3-gallon in
size, in rock beds, if provided by the owner. Please call
the BVTA office in early spring or fall for this service.
BVTA does not replace trees that die or require removal for any reason. Fertilizing, weed control and watering of
lawns is the responsibility of the owner. BVTA is not
responsible for any sprinkler
head or ornamental light broken or damaged by our employees
Trees -- Trimming, Removing & Planting
Townhouse owners can make written application to BVTA to
trim or remove trees, underbrush and vines in the immediate
area surrounding their townhouse, at their own expense. If
approved, BVTA must be notified when work is to be done and
will monitor all work. No dirt work is allowed because of
potential wash out problems.
If an owner has trees removed he/she is responsible for all
clean up. Any stump removal will be at owner's expense.
When a townhouse owner requests a tree be trimmed or cut
down, BVTA will do the following:
1. If a tree is determined to be a danger to the townhouse, BVTA will trim or pay for the removal of the tree. If the owner wants the stump removed, it is at the owner's expense.
2. If the tree is determined to be of no danger to the townhouse, but the owner wants it trimmed or removed and the General Manager approves, it can be trimmed or removed at the owner's expense.
BVTA does not replace trees that died, had to be cut down or removed. Owners may be permitted, with approval of BVTA General Manager, to plant a replacement tree at their expense.
Drainage issues are assessed on a case-by-case basis.
Storm runoff from streets falls under the scope of street
maintenance and is the responsibility of the City. Drainage
issues and erosion resulting from roof runoff, clogged or
damaged gutters or downspouts that do not properly divert
water away from foundations or neighboring Townhouses, are
the responsibility of the owner. In certain cases, BVTA will
assist owners in alleviating drainage issues.
Golf Cart/Storage Sheds
in good standing may lease Golf Cart/Storage
Sheds. Currently the Association
has 75 units, however, a waiting list is likely. For more information please contact the BVTA office. Payment in advance is required.
BVTA members in good standing may use the meeting facility located at 2 Cora Circle in Drake Courts. Current charge is $20,00 per use for each ½
day, full day or evening. Each additional day/event will be another $20.00
charge. This fee is non-refundable and must be paid at time of reservation. Contact BVTA
office for reservation application.
Security Deposit: A $50.00 deposit is required and is fully refundable if facility, including outdoor area, restrooms and kitchen, are cleaned, swept/vacuumed, and returned to "as was" condition.
chairs and fully equipped kitchen. No audio/visual equipment available. (Table
set up, etc. responsibility of applicant).
Capacity: No more
than 40 persons, per fire regulations.
Person in Charge:
Applicant must be present at all times when the building is in use. Building
will be locked when not occupied.
Profit making business ventures, gambling, smoking and pets are not permitted.
work including but not limited to, painting, plumbing, appliances, etc. shall be the
responsibility of owner - no permit required by BVTA. Plumbing and
electrical work may require a permit from ACC and/or the City.
building or site modifications including but not limited to, carports; walkways; deck
extensions, enclosures and additions; awnings; painting; roofing;
windows and doors require application and approval from BVTA, ACC and/or the City.
Snow removal and cleaning of debris from walks, gutters/French drains, parking areas,
decks and roofs is the responsibility of the
owner. Construction of fences of any kind is not
individual buildings, whether they are one, two, three or four units must be, as near as possible, to
the same color. If all units are not to be painted at the same time,
the individual owner or owners are, upon approval of their
application, responsible for the paint match. It is recommended that
a chip from an inconspicuous place be taken to a paint
store where it can be matched. In all cases color selection
must be within the range approved by the Bella Vista
Architectural Control Committee (ACC).
If the entire building is to be painted then the approved color must be compatible and in harmony
with all other buildings in the same court.
is recognized that maintenance free exteriors are desirable. However, compatibility is a major
factor in granting approval. It is most desirable to have an entire
building done at one time. If that is not possible, then the approved
color must be as close as possible to the rest of the structure,
including the foundation. If the entire building is to be done at
one time, the approved color must be compatible and in harmony
with all other buildings in the same court. The installation of vinyl siding shall be vertical over vertical and/or
horizontal over horizontal. All horizontal and vertical trim boards
shall be capped with flat vinyl fascia panels (not lap panels) the same
trim around windows and doors. Examples of trim
boards are the 1x8's located at the bottom of wood structure and
concrete block foundation. Approved provision shall be
made for a clean break between units where a continuous common
wall exists. All vinyl siding shall be grooved or textured.
is most desirable to have all units in a single building be roofed at the same
time. If this is not possible, then the approved color, texture and style must
match as near as possible to the remaining roof. If the entire building is to be re-roofed,
the approved color, texture and style should be compatible and in harmony with
all other units in the same area.
Existing shake roofs can be repaired only. If full replacement is required, it must be done with an
of tanks, over 20 lb. capacity, for heating, fireplace use or cooking must meet
all State requirements and be approved by the BVTA General Manager. Only 2, one hundred (100) pound (not gallon)
cylinders are allowed with permission from the General Manager and must be
within 5' of the unit and covered or screened.
All exterior work must first be approved by BVTA and then submitted to ACC for final approval. Contact BVTA office for forms and instructions
on proper procedures.
H. All permit applications must be
accompanied by a color sample and material sample, if applicable. A site visit will
be made and applications will be available
for pickup within 2 business days. The Bella Vista
ACC, as always, has final approval of any color, material,
construction, etc. PLEASE SECURE
A PERMIT BEFORE STARTING!
Maintenance of Structures,Parking Pads/Driveways & Sidewalks orAccess Walks
A member who has
restricted use of BVTA Limited Common Property
for that member's or his or her guests' exclusive use shall be
responsible for the proper maintenance of structures located
on that property. Proper maintenance
shall include the cost of
structural maintenance or replacement of structures located
on the Limited Common Property. Structures
to include carports, sidewalks, parking pads, retaining walls and
railings, driveways, docks, ramps, bridges and other similar
structures which are restricted in use to the member.
Parking, Recreational & Commercial Vehicles
Two (2) spaces are allocated for each unit, however,
these spaces may not always be together in front of the unit. Townhouse areas may have some visitor parking spaces. No boats, motor homes, trailers, cargo trailers,
campers, trucks over ¾ ton or commercial vehicles are allowed to park in
townhouse areas. In rare cases, special permission may be obtained from the BVTA General Manager. In some areas parking spaces are
pre-assigned. If an unauthorized vehicle is parked in space pre assigned to
another unit, the owner of the pre-assigned parking space may, after a failed
request to move the vehicle, have the unauthorized vehicle moved at the owner's
expense. Also see Motor vehicles under
Nuisance on page 10.
Carports and front entry areas are not to be used for any type
of exposed storage, including but not limited to appliances,
trailers, boats, campers and other recreational vehicles.
Antennas & Satellite Dishes
TV antennas only and satellite dishes less than 1 meter in diameter are permitted within FCC guidelines so long as they are in no way affixed on Limited Common Property or neighboring units. Please contact BVTA prior to installation.
Standard barbecue grills tanks 17 lb. capacity and under
require no permit. For all larger tanks see section F under
Charcoal Grills are not permitted on wooden decks.
Dogs must be walked on leashes and all pet droppings
promptly cleaned up and properly disposed of. Fences of any
kind including invisible fences, dog houses, runs, pens or
chains are not allowed on limited common property, in
carports or on decks and patios. Exotic pets must be kept
inside at all times. Exterior pet habitats for domestic or feral
animals are prohibited.
Sanitation is most important to the health of residents and the appearance of our townhouse areas.
In most courts either dumpsters or curb side pickup is the method of service. A few courts have a wooden bin or fenced collection area for trash cans. In any case, all garbage must be tied in plasticgarbage bags and placed in container.
On streets or in Courts where no collection areas are provided, and only curb side service is available, owners of Rental Units or their Agents are responsible for the weekly removal of all garbage, trash etc.
In courts with a fenced collection area, owners are required to provide a covered container, large enough to hold a week's garbage, which is to be kept in the fenced area or placed there prior to published pick-up day. When replacing cans, with new, be sure old ones are removed. Because of animals, container should have locking lids. Both container and cover must be numbered with proper house number.
For personal ease of handling and because all refuse contracts are based on tons collected, everyone is encouraged to recycle. A recycling center is located on the east side of Hwy. 71 between Hwy. 340 and Pinion Dr.
Remember, collectors do not pick up and empty cans, they just remove bags from them. It is most important that there is no un-bagged material in the container or left on the floor of the collection areas.
Be a good neighbor. As soon as possible after pick-up, put all covers back on containers in your collection area and remove containers from the street.
The Bella Vista Townhouse Association does not contract for garbage pickup. The contract is let by the City of Bella Vista. All questions regarding this service and their recycling program should be directed to the City at 876-1255.
Some areas are served by neighborhood box units.
Renters should pick up the key from the rental office.
In other areas, rural style mail boxes, supplied by the
townhouse owner, are still in use. These will be found grouped
in convenient neighborhood locations, as approved by the U. S.
In consideration of all townhouse occupants, all noise,
disturbances, music, musical equipment and amplifiers will be kept inside the
units at all times. Outdoor activities on decks and/or lawn areas must be kept
to a minimum after 10:00 P.M.
Fireworks are not permitted in townhouse areas at any
Clotheslines are not permitted. Bedding, clothing, towels or other items are
not to be displayed or hung on decks or railings. Mopeds and/or other
mechanized vehicles are to be used for transportation only, not for racing
or other sports activity in the townhouse areas. "Jungle gym" and other
recreational equipment, including but not limited to, swing sets,
trampolines, fences, etc. shall not be situated on limited common property.
Motor vehicles, golf cart trailers or other conveyances that do not display
current registration or are otherwise inoperable and/or have not been moved
for an extended time and appear to be abandoned constitute a nuisance.
BVTA, upon such discovery of a nuisance conveyance, shall make an effort to
determine the ownership of said conveyance. The owner shall be notified
that unless evidence to the contrary is received, or the property in
question is removed within ten days, action will be taken by BVTA to declare
the conveyance "abandoned". If the owner cannot be determined, posting of
such notice on the conveyance and at the Townhouse office for ten days shall
be deemed adequate notice. Upon such declaration and notice to the owner,
BVTA will arrange removal of the conveyance at the owner's expense.
Suspension of Privileges
All townhouse occupants, owner, renter, lessee and approved
guests are expected to abide by all BVTA policies. The Board
of Directors may suspend privileges of anyone found in
violation of BVTA policy.
stating "For Sale", "For Rent" and/or "For Lease" either by
owner or realtor cannot be larger than five (5) square feet in
size or displayed over five (5) feet from any townhouse. Signs
must be mounted on the structure or in an existing rock bed. It cannot be displayed on Townhouse Common
Property and in
any way that interferes with regular grounds maintenance. Only one sign per
unit may be displayed unless the unit
is on a golf course or lakefront, then a sign may be displayed
front and rear. Signs found in violation
or in unkempt condition
will be picked up and taken to the BVTA maintenance building. No other signs allowed unless approved by the BVTA
General Manager, ACC and/or the City.
Important Telephone Numbers
Area code 479
Police, Fire, Ambulance Emergency 911
Non-Emergency Police 855-3771
Non-Emergency Fire 855-8048
Bella Vista Townhouse Association 855-9328
City of Bella Vista Administration 876-1255
Village Waste Water Company 855-7613
Bella Vista Village Architectural Control 855-8080
Bella Vista Property Owners Association 855-8000
U. S. Post Office, Bella Vista 855-6121
Village House (Adult Day Care) 855-4449
AARP Recycling Center 876-5343
Animal Shelter 855-6020
Riordan Hall 855-8170
is prepared for your convenience with the approval of Bella Vista Townhouse Association Board of Directors.
Adopted New Manual January 2010 -- Eliminating references to recreation.
April 2010 – Page 4: Meeting Facility revised to reflect change to allow alcohol and deposit increase to $50.00
July 2011 - Page 9: Nuisance revised to reflect change in dealing withabandoned or inoperable vehicles.