WHEN IS A PERMIT REQUIRED FOR EXTERIOR WORK TO A TOWNHOUSE?
When exterior work including repairs, repainting, reroofing and additions is planned, approval of both the Townhouse Association (BVTA), City and/or Architectural Control Committee (ACC) is required. Before starting work, please contact the BVTA office (855-9328) for the appropriate paperwork. Once BVTA approves the project it goes to City/ACC for final approval and issuance of a permit. Things such as cleaning gutters, power-washing siding or replacing heating/air units do not require a Townhouse Association permit.
WHAT IS LIMITED COMMON PROPERTY
Limited Common Property is the land that belongs to the Bella Vista Townhouse Association (BVTA) therefore it is land that belongs to all members. When they were built, most townhouses had a five foot area foot print of the house that belongs to the townhouse owner. The remaining land is limited common property belonging to BVTA. This is not always true because the townhouses were plotted before construction and no surveys were used.
WHERE IS THE PROPERTY LINE?
In general, the property line extends five feet out from the original construction outline (foot print) of a townhouse. Because the land was not surveyed, at the time of construction, there may be some exceptions. Questions need to be resolved by the Association board at the time of inquiry.
WHO TAKES CARE OF TRASH?
Sanitation Service is provided by the City under contract to Republic Services and is billed quarterly. Contact Republic Services at firstname.lastname@example.org or 1-800-431-1507.
HOW MANY PARKING SPACES DOES EACH TOWNHOUSE HAVE?
Townhouses have two (2) assigned parking spaces, however they may not be together or directly in front of the townhouse. For townhouses with a carport or garage, the second parking space may be behind the space in the carport or garage. Some courts have a limited number of guest parking spaces.
IF A COURT LIGHT IS OUT WHO SHOULD BE NOTIFIED?
Please call the townhouse office at 855-9328 if a light is out. BVTA has no way of knowing if a light is out and rely on residents for notification.
WHO IS RESPONSIBLE FOR TRIMMING OR CUTTING DOWN TREES?
Most trees are on BVTA Limited Common Property and therefore the responsibility of the Association. If a tree is hitting or endangering a townhouse, the Association will trim or cut it down at the Association's expense. In certain cases, trees can be trimmed or removed at the owner's expense with approval of the Association's General Manager.
CAN VINYL SIDING BE INSTALLED ON A TOWNHOUSE?
Vinyl siding can be installed even if the attached townhouse does not have it. The siding color must match as close as possible the paint on the other unit(s) and a break will have to be used between the siding and the painted unit. Association approval and a permit are required prior to installation.
WHEN IS THE TOWNHOUSE ASSESSMENT DUE?
The monthly assessment is due the first of each month. Assessments not received by the 15th incur a penalty and additional charges by month's end. For your convenience and to save the cost of postage, we encourage you to sign up for monthly bank draft. Simply click on the Forms tab, print the ACH form, fill it out and send it to us; or call our office and we will assist you.
WHY IS THE ASSESSMENT THE SAME FOR ALL TOWNHOMES?
In determining this, you must include all grounds maintenance services and responsibilities the Association has including mowing, weed eating, shrub trimming, weed spraying in rock beds, tree trimming/removal and leaf cleanup. You must also factor in the size and age of the court, infrastructure, taxes, insurance and other services such as cleaning up trash and other debris. Infrastructure including common sidewalks, retaining walls, railings, trash bins, cart sheds, concrete drains and court lights all require regular maintenance and can be very costly to repair or replace. In some courts there is very little infrastructure and residents may irrigate or pay for additional outside services such as lawn fertilizing and weed control. Some do a lot of extra work planting flowers, pulling weeds by hand, or even employ gardeners or landscapers to manicure yards. This can give the misconception that the Association is providing more or better service to some courts than others. While the amount of time on a particular service varies among individual townhomes and courts, the quality of service is consistent. In comparing annual work hours and expeditures for all services across all courts along with maintenace of infrastructure, a level assessment is a much more balanced approach than it may seem.
WHAT COLORS ARE PERMITTED FOR PAINTING, ROOFING OR SIDING?
The color to paint, roof or side a townhouse must match the attached unit(s). If all attached townhouses are making the improvement, an earth-tone color complementary to the area can be used. All colors must be approved by the Association, with final approval and permit issued by ACC.
WHO IS RESPONSIBLE FOR MAINTANCE OF THE DRIVEWAY, SIDEWALK, PARKING AREA AND UTILITY LINES?
It is the townhouse owner's responsibility to maintain the parking area, driveway, sidewalk leading to the door(s) and utility lines. The parking area, sidewalk and utilities may be on Limited Common Property but an easement to that property is granted.
WHAT CONTROL DOES THE ASSOCIATION HAVE ON A TOWNHOUSE?
You have full control of what is done inside your townhouse, but what happens to the exterior or the grounds around your townhouse requires approval by the Association.
CAN THE LANDSCAPING AROUND A TOWNHOUSE BE CHANGED?
While the Association understands and appreciates the desire to beautify landscaping, it can have a significant impact on regular grounds maintenance services. Before making any changes, please contact the Association General Manager for approval.
The City, POA, ACC and BVTA. What is the difference between these four organizations?
The City of Bella Vista
The City incorporated in 2007 and is led by an elected Mayor and an elected City Council. A few of the primary services the City provides includes: police, fire/EMS, library, city planning, code enforcement, trash removal and road repairs & maintenance. City operations are funded primarily by taxpayer dollars. Primary phone number: (479) 876-1255. Website: www.bellavistaar.gov
The POA (Property Owners Association)
The POA was established in 1965 and is led by a Chief Operating Officer who is appointed by a Board of Directors. Members of the Board of Directors are elected by both resident and nonresident members of the POA. A few of the primary services the POA provides includes: parks, pools, fitness facilities, community meeting rooms, tennis courts, lakes, golf courses and water service. POA operations are funded primarily by assessments from property owners and amenity usage fees. Primary phone number: (479) 855-8000. Website: www.bellavistapoa.com
ACC (Architecture Control Committee)
The members of the ACC are appointed by the Board of Directors of Cooper Communities, the developer of the original Bella Vista POA. The primary purpose of the ACC is to assure compliance with the protective covenants and the policies and procedures of the ACC as they pertain to residential and commercial construction, remodeling, and landscaping. The ACC policies and procedures ensure continuity within the community with regards to building/home size, location, color, aesthetics, and materials. The ACC is a private organization that operates under the Cooper Communities umbrella. Primary phone number: (479) 855-8080. Website: www.bvacc.com
BVTA (Bella Vista Townhouse Association)
The BVTA was established in 1970. As a townhouse owner, you are automatically a BVTH member. Your assessment provides for regular grounds maintenance of BVTA limited common property including mowing, weed-eating, shrub and tree trimming, weed spraying in rock beds, leaf cleanup and maintenance and operation of facilities and infrastructure within the 17 Subdivisions or Courts throughout Bella Vista. BVTA is governed by a seven-member Board of Directors, all of whom are deeded townhouse owners elected by majority vote of the membership. The Board meets on the third Wednesday, January through November and the second Wednesday in December at 9 AM at 2 Cora Circle office in Drake Courts. You are encouraged to attend. During the meeting, Board members and staff are available to answer questions or address issues that you may have. For more specific information call or visit the website. Phone: 479.855.9328 Website: www.bvth.com
While this separation of responsibilities can at times lead to confusion, each of these entities works hard to ensure Bella Vista is a fantastic place to call home. You are encouraged to visit each website to learn a little more about each entity.